University of California Cooperative Extension 4-H California Youth Development Program Policy Handbook

Listing of all Forms & Support Documents

Chapter 1 - Mission and Direction in the 4-H Youth Development Program

• 4-H Pledge
• Dates and Deadlines for 4-H Staff
• Essential Elements
• Name and Emblem Regulations
• Program Criteria Checklist
• Project Leader Digest
• Smith Lever Act
• UC Core Values
• Using the 4-H Name and Emblem
  

Chapter 2: Roles of State and National 4-H YDP Partners in the 4-H Youth Development Program

• 4-H Statewide Advisory Committees
• Affirmative Action Office
• ANR Vice President
• Assistant Vice President - Administrative Services
• Assistant Vice President - Programs
• Associate Vice President
• California 4-H Foundation
• Center for Youth Development
• County Offices
• CSREES website
• National 4-H Council
• National 4-H Headquarters
• Office of Business Services

Organizational Charts

• Org Chart - University of California - Agriculture and Natural Resources
• Statewide 4-H YDP Leadership Team Organizational Chart
• UC 4-H Organizational Chart
• USDA Organizational Chart
• Statewide Program Leaders
• UC ANR Administrative Regions
• UC Davis Human and Community Development Department

Chapter 3: Affirmative Action and Civil Rights in the 4-H Youth Development Program

• AA Disability Resource Books
• All Reasonable Efforts
• Americans With Disabilities Act website
• ANR Administrative Handbook Section 603, Programmatic Compliance

Bylaws

• 4-H Unit Bylaws
• 4-H County Council Bylaws
• 4-H Sectional Council Bylaws
• 4-H State Council Bylaws

Constitution

• 4-H Unit Constitution
• 4-H County Council Constitution
• 4-H Sectional Council Constitution
• 4-H State Council Constitution

• DANR Nondiscrimination And Affirmative Action Policy Statements
• Disability Definitions
• Discrimination Complaint Checklist
• Parity of Participation
• Program Civil Rights Complaints
• UC ANR Affirmative Action Resource Library
• Volunteers and UC Nondiscrimination Policy Brochure
• Youth With Special Needs--Volunteer Handbook

Chapter 4: Enrollment and Delivery Mode in the 4-H Youth Development Program

• 4hOnline.com
• 4-H Group Enrollment Form
• Annual Request to Access County or Unit 4-H Participation or Program Fees
• California 4-H Enrollment Flow Chart
• Cost Recovery Guidelines
• Essential Elements
• Establishing County 4-H YDP Fees FAQ
• Member Code of Conduct / Photo & Information Release
• New Youth 4-H Member Enrollment Form
• Project Across County Lines Request & Agreement Form
• Waiver of Liability, Assumption of Risk, and Indemnity Agreement
• Youth Medical Release Form

Chapter 5: Membership and Participation in the 4-H Youth Development Program

• 4-H Core Values
• 4-H Officer Manual
• 4-H Unit Bylaws
• 4-H Unit Constitution
• 4-H Unit Program Planning Guide
• ANR Administrative Handbook Section 603
• General Liability and Automobile Insurance FAQ
• Junior and Teen Leadership Development Report
• Member Code of Conduct / Photo & Information Release
• Mission and Direction for the California 4-H YDP
• Personal Development Report Form
• Primary Member 4-H Personal Development Report
• Primary 4-H Member Adult Volunteer Guide
• Primary Member Fact Sheet
• Primary Members FAQ 

Chapter 6: 4-H Adult Volunteers, Parents and Other Adults in the 4-H Youth Development Program

• 4-H Adult Volunteer Orientation Completion Form
• 4-H Council Complaint Review Board Procedure
• 4-H YDP Policy Advisory Committee
• Administrative Policies and Business Contracts
• Adult 4-H Volunteer Application Form
• Adult Medical Release Form
• Background Investigation and Fingerprinting FAQ
• County 4-H Complaint Form
• County 4-H Response Form
• County Complaint Process
• Dual Employee/Volunteer Status FAQ
• Member Code of Conduct / Photo & Information Release
• No Longer Interested (NLI) Notification
• Parent/Adult Behavior Guidelines
  • Activity or Event Volunteer
• Organizational Unit Volunteer
• Project Volunteer
• Resource Key Volunteer
• Request for Live Scan Service
• Suspension and Dismissal of an Appointment of a Volunteer Flow Chart
• Volunteer Code of Conduct / Responsibilities and Rights / Photo & Information Release
• Volunteer Confidential Self-Disclosure Form
• Volunteer Initial Appointment Process Flow Chart
• Volunteer Reappointment Process Flow Chart
• Waiver of Liability, Assumption of Risk, and Indemnity Agreement

Chapter 7: Experiential Learning in the 4-H Youth Development Program

• 4-H Service Learning
• 4-H Shooting Sports and Air Guns FAQ
• 4-H YDP Mission and Direction
• Administrative Policies and Business Contracts
• Application for Shooting Sports Program Certification
• California 4-H Computer Corps
• California 4-H YDP Shooting Sports Program
• California 4-H YDP Website 
• California Focus
• Division of Fairs and Expositions  
• How ANR Peer Review Works
• Livestock Project Transfer Form
• National 4-H Center
• National 4-H Directory of Materials
• National Conference
• Primary 4-H Member Adult Volunteer Guide
• Primary Member Fact Sheet
• Primary Member FAQ
• Process for Sanctioning State/National 4-H Activities Flow Chart
• Program Advisory Committee
• Project & Activity Evaluation Checklist
• Program Criteria Checklist
• Proposal for California Participation in New National Event/Activity/Competition
• Proposal for New State Event/Activity/Competition
• Review Sheet for State and National Events/Programs/Competitions
• Sectional Conferences
• Service Learning RFP
• Shooting Sports Policies & Procedures
• State Leadership Conference
• State Rules for California Fairs
• Statewide, Regional, Sectional or Multi-County Events
• Washington Focus

Chapter 8: 4-H Council and Unit Management in the 4-H Youth Development Program

• 4-H Club Business Meeting Agenda Guide
• 4-H Council and Unit Organization Chart
• 4-H Officer's Manual
• 4-H Program Criteria Checklist
• 4-H and Religion FAQ
• 4-H Unit Program Planning Guide
• 4-H YDP Mission and Direction
• Bylaws
  • 4-H Unit Bylaws
• 4-H County Council Bylaws
• 4-H Sectional Council Bylaws
• 4-H State Council Bylaws
• Constitution
• 4-H Unit Constitution
• 4-H County Council Constitution
• 4-H Sectional Council Constitution
• 4-H State Council Constitution
• Core Values
• Essential Elements
• Guiding Principles
• Naming 4-H Clubs, Units, Programs, Events, and Websites
• National 4-H Headquarters Fact Sheet on Religion
• Request for 4-H Unit Charter
• Requesting a Charter Flow Chart
• Sectional Council Membership Map
• University Neutrality on Religious and Political Matters

Chapter 9: Financial Management in the 4-H Youth Development Program

• 4-H and Employee Identification Numbers (EIN) FAQ
• 4-H Banking Policy FAQ
• 4-H YDP Record Retention Guidelines
• 4-H YDP Treasurer's Manual
• 990 Filing For All 4-H Units and County Councils Flow Chart
• Annual Electronic Filing Requirement for Small Exempt Organizations -- Form 990-N (e-Postcard)
• ANR Administrative Handbook Section 206, Gifts
• ANR Development Services Director
• Authorization to Use the 4-H Name and Emblem Flow Chart
• California 4-H Financial Reporting
• Deposit Cards and Electronic Banking FAQ
• Electronic Check Conversion FAQ
• Establishment of UCCE 4-H County Office Banking Procedures Flow Chart
• Games of Chance and the 4-H YDP FAQ
• Granting Authorization to Use the 4-H Name and Emblem
• Instructions for Filing a 990 e-Postcard 4-H Units and Councils
• IRS 990 Filing For All Units Response Sheet
• IRS Response Template Letter
• Monthly 4-H Bank Statement Verification Form
• Public Law 772
• Raffles, Lotteries, Gaming and 4-H
• Request for Unit Change Form
• Requesting a Contract Flow Chart
• Reviewing 4-H Council and Club Monthly Banking Statements checklist
• Sales and Use Taxes: Exemptions and Exclusions
• Sample SS4 Form
• Soliciting, Receiving and Giving Gifts FAQ
• SS4 Form
• Statement of Cash Collections
• Steps to Obtaining and Maintaining Federal Income Tax Exemption Flow Chart
• Tax Tips for Non-Profit Organizations
• Treasurer's Manual Form - 8.7 Mid-Year Fundraising Approval Template
• Treasurer's Manual Form - 8.5 Year-End Club Peer Review Report
• Treasurer's Manual Form - 8.6 Peer Review Checklist
• Treasurer's Manual Form - 6.2 Annual Inventory Report
• Using the 4-H Name and Emblem

Chapter 10: Business, Insurance and Risk Management in the 4-H Youth Development Program

• 4-H YDP Website Guidelines
• Accident and Illness Insurance FAQ
• Accident Instructions for the Adult Supervising the 4-H Activity
• Administrative Policies and Business Contracts
• ANR Office of Risk Services: General Liability and Automobile Insurance FAQ
• ANR Insurance Coverage Brochure
• ANR Office of Risk Services
• California 4-H Accident/Sickness Insurance Program
• California Department of Motor Vehicles Minimum Liability Insurance Requirement
• Code of Conduct / Photo & Information Release
• Contract or Limited Term Employee Flow Chart 
• Fairs and Exposition Letter
• General Liability and Automobile Insurance FAQ
• Hartford Insurance Company Notice of Claim
• Incident Report Form
• Insurance and 4-H Animal Projects FAQ
• Procedures for 4-H Accident/Illness Claims Instructions for UCCE County 4-H Staff
• Record Retention FAQ
• Record Retention Guidelines 
• Request for Certificate of Insurance Form
• Requesting a Contract Flow Chart
• UC Waiver Form For 4-H Youth Development Program FAQ
• Waiver of Liability, Assumption of Risk, and Indemnity Agreement

Chapter 11: Health and Safety in the 4-H Youth Development Program

• 4-H Petting Zoos and Interactive Animal Displays FAQ
• 4-H Petting Zoo Guidelines
• 4-H Safety Manual
• 4-H Safety Meeting/Training Record
• 4-H Water Safety Guidelines
• Adult Medical Release Form
• Adult Medical Release Form (Spanish)
• Alcohol and Tobacco FAQ
• All-Terrain Vehicle Safety
• ANR EH&S Clover Safe Notes
• ANR EH&S Clover Safe Notes Listed by Project Area
• ANR EH&S Home Page
• ANR Office of Risk Services
• Association for Challenge Course Technology
• ASTM/SEI Standards - University of Connecticut Helmet Safety
• Bicycling Safety
• California Bicycling Requirements
• California Penal Code
• Camping and Overnight Activity FAQ
• Child Abuse Mandated Reporter Training
• Child Abuse Prevention Councils in California
• Child Abuse Report Form
• Child Abuse Reporting Flow Chart
• Child Safety Information for 4-H Volunteers Brochure
• Child Safety Online Training: Creating Safe Spaces for Youth
• Driving Safely While Towing a Trailer
• EH&S 4-H Resources
• Emergency Preparation and Response Guidelines
• Food Safety Brochure
• Food Safety Education
• Food Safety Program Letter
• General Liability and Automobile FAQ
• Handling 4-H Medical Release/Health History Fact Sheet
• Hartford Life and Accident Insurance - Accident/Illness Claim Instructions for 4-H Adult Volunteers
• Hartford Life and Accident Insurance - Accident/Illness Claim Instructions for 4-H County Staff
• Holding and Attending 4-H Meetings in Private Residences 
• International Mountaineering and Climbing Federation
• Medical Release/Health History Information Forms FAQ
• Meeting Space Safety Checklists
• Member Code Of Conduct / Photo & Information Release
• National Association of State Public Health Veterinarians (NASPHV)
• Parent Adult Behavior Guidelines
• Preventing 4-H Member Injuries and Illnesses
• Professional Ropes Course Association
• Staff Acknowledgement Statement
• UC Incident Report Form
• Volunteer Code of Conduct, Rights and Responsibilities / Photo & Information Release
• Youth Medical Release Form
• Youth Medical Release Form (Spanish)

Chapter 12: Collaborations and Relationships in the 4-H Youth Development Program

• 4-H YDP - FFA - Grange - CDFA Agreement
• Administrative Policies and Business Contracts
• Adult Code of Conduct, Responsibilities and Rights / Photo & Information Release
• California Collegiate 4-H Handbook
• Dual Employee/Volunteer Status FAQ
• Guide Dogs for the Blind MOU
• National Collegiate 4-H Organization
• National Collegiate 4-H Organization, Club Establishment Guidelines
• Western Regional Collegiate 4-H Council

Chapter 13: Incentives and Recognition in the 4-H Youth Development Program

• 4-H Core Values
• 4-H Officer Manual
• 4-H Unit Bylaws
• 4-H Unit Constitution
• 4-H Unit Program Planning Guide
• Adapting 4-H Incentives and Awards Programs for Youth with Disabilities
• All Star 4-H Ambassador
• ANR Administrative Handbook Section 603
• County Emerald Star
• General Liability and Automobile Insurance FAQ
• Golden Clover Awards
• Higher Education 4-H Scholarships
• Junior and Teen Leadership Development Report
• Member Code of Conduct/Photo & Information Release
• Mission and Direction for the California 4-H YDP
• Personal Development Report
• Personal Development Report Form
• Primary Member 4-H Personal Development Report
• Primary 4-H Member Adult Volunteer Guide
• Primary Member Fact Sheet
• Primary Member FAQ
• Program Criteria Checklist
• 4-H State Ambassador
• State 4-H Record Book Competition

University of California 4-H Youth Development Program
July 2009